Hiring a real estate virtual assistant offers a transformative solution for real estate professionals looking to optimize their operations. Whether you're a busy realtor juggling multiple clients or looking to free up some time, a virtual assistant can help to ease your workload. From lead generation and appointment scheduling to data entry, delegating these tasks allows you to focus on the core aspects of your business and enhance overall efficiency and productivity.

Catena stands out in this domain by providing exceptional virtual assistant services. As a trusted overseas operations placement service, Catena excels in matching real estate professionals with suitable VA. Their expertise encompasses a wide range of services, from managing social media accounts to meticulous property management, ensuring that every real estate professional can find the support they need to thrive.

This blog will delve into the best sites to hire a real estate virtual assistant. We’ll find out the essential skills to consider and interview questions to ask when hiring a real estate VA. Afterward, you'll have a clear roadmap on how to elevate your real estate business, leveraging the expertise of a virtual assistant to manage everything from your online presence to intricate real estate transactions.

Let's jump in!

8 Best Sites to Hire A Real Estate Virtual Assistant

Hiring a real estate virtual assistant has become a game-changer for many professionals in the real estate market. These virtual assistants provide invaluable support, managing everything from administrative tasks to customer relations. The key to maximizing this advantage lies in choosing the right hiring platform.

Let’s discover the eight best sites to hire a real estate virtual assistant to scale efficiency and growth in your real estate endeavors.

1. Catena - Best Site to Hire A Real Estate Virtual Assistant

Catena is the premier choice for hiring a real estate virtual assistant. They excel in matching real estate professionals with top-tier virtual assistants who specialize in administrative tasks, client relationship management, and real estate transaction coordination. Their process ensures that every assistant has the specific skills and experience necessary to meet the unique needs of the real estate industry.

Catena differentiates itself with a rigorous hiring process and a focus on the real estate sector. They offer unique services tailored specifically to real estate professionals, including comprehensive support for back-office tasks, client engagement, and transaction management. Their approach ensures that clients receive assistance from individuals in the top 1% of talent and deeply understand the real estate market's intricacies.

Notable Features of Working with Catena

• Top 1% Talent: Catena's selection process ensures only the highest caliber candidates are chosen, following extensive testing and interviews.
• Two Weeks Hiring Process: They guarantee a fast and efficient hiring process, getting your assistant on board in just two weeks.
• Comprehensive Support: From compliance and payroll to ongoing training, Catena manages all aspects of employment, ensuring a hassle-free experience.
• Industry-Specific Expertise: Their virtual assistants possess specific experience in real estate, offering tailored support that aligns with your business needs.
• Continuous Support: Catena provides ongoing support and training for hires, ensuring long-term success.

Catena Pricing Plans

Catena offers two flexible pricing models:

• Managed Services: A monthly fee per hire tailored to the role's requirements.
• Direct Placement: A one-time, upfront fee for integrating a hire into your organization.

For detailed and exact pricing, contact Catena to discuss your specific needs and tailor their services accordingly.

Real estate developers, property managers, and brokers reap the most rewards from working with Catena. Their services are designed to support the fast-paced nature of the real estate industry, helping professionals streamline operations and enhance client satisfaction.

2. Zirtual - Best for Comprehensive Real Estate Support

Zirtual offers virtual assistant services that provide comprehensive support for real estate agents. They excel in handling administrative tasks, email management, and scheduling, making them best for real estate professionals looking to streamline their operations. Zirtual offers personalized assistance, ensuring real estate agents can focus on high-value activities like closing deals and client relations.

They perform a rigorous, multi-step vetting process, ensuring each assistant is well-equipped. This unique approach guarantees no exhaustive training is required, a feature few others offer. Zirtual's services include administration, personal assistance, and marketing support tailored to the real estate sector's needs.

Notable Features of Working with Zirtual

• US-Based Assistants: College-educated and tech-savvy, ensuring quality support.
• Fast Response Times: 2-hour response window during business hours for efficient communication.
• Personalized Matching: Zirtual pairs you with assistants based on skills, time zone compatibility, and personality.
• Strategic Support: Assistants are backed by delegation strategists and task specialists for maximum efficiency.

Zirtual Pricing Plans

Zirtual's pricing plans cater to various needs:

• Entrepreneur Plan ($549/mo): Offers 12 hours of task work per month, suitable for individual professionals needing to manage a handful of tasks.
• Startup Plan ($1149/mo): Provides 24 hours of task work per month and includes support for up to 2 users.
• Small Business Plan ($1449/mo): Comes with 36 hours of task work per month and accommodates up to 3 users.
• Team Plan ($1999/mo): Offers 50 hours of weekly task work for up to 5 users.

Each plan includes a $399 setup fee to ensure the best virtual assistant match, providing tailored support according to the business's specific needs and scale.

Real estate agents and brokerage owners benefit most from Zirtual's services, especially those overwhelmed by administrative tasks and looking to maximize their productive time. Zirtual targets professionals eager to focus on closing deals and expanding their market presence without the administrative backlog.

3. MyOutDesk - Best for Client-Centric Approach

MyOutDesk is the go-to service for real estate professionals seeking comprehensive support. They excel in administrative tasks, inside sales, and real estate marketing, offering full services to grow and scale real estate businesses. With a focus on generating more leads and facilitating efficient transaction coordination, MyOutDesk ensures real estate agents can concentrate on closing deals.

MyOutDesk has over 15 years of service and is trusted by over 7500 clients, including top real estate teams. Their virtual assistants undergo FBI-grade background checks and are college-educated, ensuring high-quality support. Specializing in the real estate industry, they offer services like lead generation and follow-up, which are essential for real estate agents aiming for growth.

Notable Features of Working with MyOutDesk

• Vetted Professionals: FBI-grade background checks and college-educated for reliable, skilled assistance.
• Comprehensive Support: From administrative tasks to marketing and sales, covering all bases for real estate businesses.
• Industry-Specific Expertise: Deep understanding of real estate needs tailoring services for agents, brokers, and teams.
• Client-Centric Approach: Custom solutions to meet unique business needs, enhancing efficiency and productivity.

MyOutDesk Pricing Plans

MyOutDesk offers a comprehensive pricing plan at $1,988 per month. This plan is designed to provide real estate professionals with a college-educated, experienced real estate virtual assistant capable of handling various tasks.

Real estate agencies and individual agents benefit most from MyOutDesk's services, especially those looking to streamline operations, enhance lead generation, and improve transaction processes. 

4. Transactly - Best for End-to-End Real Estate Support

Transactly stands out by offering virtual assistants who specialize in comprehensive real estate business support. They provide a unique blend of services designed to handle the "small stuff," allowing agents to focus on the "big stuff," like closing more deals and expanding their business.  Transactly focuses on transaction coordination and general administrative tasks where real estate agents most commonly seek support.

With a focus on both transaction coordination and general administrative tasks, Transactly's real estate virtual assistant excels in areas where real estate agents most commonly seek support. From marketing and sales support to general administration and client support, Transactly offers services that are crucial for the success of a real estate agent.

Notable Features of Working with Transactly

• Comprehensive Real Estate Support: Specialized in transaction coordination and broader business support.
• Highly Trained and Vetted Assistants: Ensuring expertise in the real estate sector from day one.
• Marketing and Sales Assistance: Helping to expand your brand and close more deals.
• General Administration and Client Support: Streamlining your operations for maximum efficiency.

Transactly Pricing Plans

Transactly offers straightforward pricing nationwide, with services:

• Listing Coordination: Starts as low as $127 per transaction.
• TC Services: This is for as low as $359 per transaction under the Power Agent Plan.

Brokerages and real estate agents benefit most from Transactly's services, especially those seeking a comprehensive solution to streamline their operations. Transactly caters to a wide range of needs within the real estate industry by providing transaction coordination and general business support.

5. Stellar Staff - Best for Diverse Real Estate Assistance

Stellar Staff emerges as a leading provider for those needing comprehensive real estate virtual assistant services. Their expertise covers a broad spectrum, from property management and lead generation to market analysis. Stellar Staff excels in offering tailored assistance, ensuring they are the best for real estate professionals seeking support in these critical areas.

Stellar Staff provides HIPAA-compliant services with seamless EHR integration, a feature especially crucial for real estate professionals concerned with privacy and data security. Their hiring process ensures clients can interview top candidates, allowing for a perfect match based on specific real estate needs.

Notable Features of Working with Stellar Staff

• Flexible Hiring Models: Choose from full-time or part-time staff billed bi-weekly, offering flexibility without monthly contracts.
• HIPAA Compliance: Ensures data security and privacy, critical for managing sensitive client information.
• Personalized Interview Process: Clients interview candidates to find the best match, ensuring tailored support.
• Cost-Effective Pricing: Starting at just $8.49/hr, providing affordable access to premium real estate virtual assistant services.

Stellar Staff Pricing Plans

Stellar Staff offers competitive pricing for full-time and part-time real estate virtual assistants.

• Full-Time Staff: Starts at $8.49/hr for a dedicated 40-hour workweek, billed bi-weekly.
• Part-Time Staff: Begins at the same rate for a 20-hour workweek.

With a goal of catering to the diverse needs of the real estate professionals, Stellar Staff provides compelling VA services to stay ahead in the competitive real estate market. Real estate companies, brokers, and agents benefit most from Stellar Staff's services, especially those looking to optimize their operations without overspending.

6. Summit VA Solutions - Best for Comprehensive Training for Real Estate VA

Summit VA Solutions stands out for offering virtual assistants who are meticulously trained in the nuances of real estate operations. With 160 hours of live, expert-led training, their VAs are real estate trained and college-educated, background-checked, and DISC tested. This intensive preparation ensures they understand real estate end-to-end, making them ideal for professionals seeking specialized support.

They provide live training, allowing VAs to interact directly with trainers, ensuring a more nuanced and responsive learning environment. This bespoke approach extends to their vast array of services, which includes everything from transaction coordination and MLS data input to digital marketing and social media management, designed to bridge the skill gap and innovate marketing strategies for their clients.

Notable Features of Working with Summit VA Solutions

• Comprehensive Real Estate Duties: Expertise in transaction coordination, document preparation, and scheduling, ensuring seamless real estate operations.
• Technological Proficiency: Mastery over essential real estate and office software, enhancing efficiency.
• Customized Training: Tailored programs catering to client needs, ensuring VAs are well-equipped.
• Marketing and Social Media Savvy: Advanced digital and social media skills, helping amplify your real estate business's online presence.

Summit VA Solutions Pricing Plans

Summit VA Solutions tailors its services to meet specific client needs. Detailed pricing plans are provided upon consultation. They emphasize creating value through customized support rather than offering one-size-fits-all pricing packages.

Individual professionals and real estate agencies can significantly benefit from Summit VA Solutions, especially those looking for specialized, well-trained support beyond administrative tasks, including digital marketing and social media management. 

7. OutsourceWorkers - Best for Seamless Hiring Process

OutsourceWorkers offers trained real estate virtual assistants from the Philippines, catering specifically to real estate agents and agencies. Their expertise in the field ensures they excel in essential tasks such as data entry, social media management, and client inquiries handling, making them the go-to for agents aiming to boost their dollar productivity.

Furthermore, they provide a rare combination of skilled assistance in real estate-specific tasks, such as prospecting, digital marketing, and sales agreement preparations, that few others offer. This exceptional blend of specialized services and cost-effectiveness distinguishes them in the market.

Notable Features of Working with OutsourceWorkers

• Affordable Rates: Exceptionally competitive pricing at $7.50 per hour for high-quality real estate VA services.
• Specialized Training: VAs are extensively trained in real estate tasks, ensuring they add value from day one.
• Seamless Hiring Process: OutsourceWorkers simplify the hiring process, enabling quick and efficient VA onboarding.
• Comprehensive Service Range: Offers a wide array of real estate services, from administrative tasks to complex digital marketing strategies.

OutsourceWorkers Pricing Plans

OutsourceWorkers offers straightforward and affordable pricing for their real estate VA services, starting at $7.50 per hour. For detailed pricing and to identify the best plan, clients are encouraged to contact OutsourceWorkers directly.

Independent agents and real estate firms benefit most from OutsourceWorkers' services, especially those overwhelmed by the day-to-day administrative load and in need of specialized support to focus on core revenue-generating activities. 

8. ShoreAgents - Best for Comprehensive Real Estate Team Building

ShoreAgents stands out as the best choice for building comprehensive teams in the real estate industry. Specializing in offering virtual assistant and outsourcing services, ShoreAgents excels in creating tailored solutions for property sales, management, and administrative roles. Their expertise in the real estate sector enables them to handpick talent that perfectly matches the specific needs of real estate businesses.

They further offer roles from loan processors to real estate sales assistants. Their seamless process, from talent scouting to hiring, ensures businesses connect with top candidates. ShoreAgents provides a structured onboarding process that smoothly integrates new hires into your business culture and operations. 

Notable Features of Working with ShoreAgents

• Expertise in Real Estate: Tailored virtual assistant services specifically for the real estate industry.
• Seamless Hiring Process: From talent scouting to onboarding, ensuring the perfect match.
• Comprehensive Support: Including HR, payroll, IT support, and staff engagement activities.
• Global Reach: Providing competitive advantages through offshore staffing solutions in the Philippines.

ShoreAgents Pricing Plans

The standard membership offers a range of specialized roles, all tailored to enhance the efficiency and productivity of your real estate operations. Here's a breakdown of the estimated monthly costs for key positions, all priced in USD:

• Assistant Property Manager: $1,339 per month.
• Transaction Coordinator: $1,649 per month.
• Property Accountant: $1,548 per month.
• Real Estate Sales Assistant: $1,132 per month.
• Assistant Development Manager: $1,539 per month.

Property management companies and real estate agencies benefit most from ShoreAgents' services, especially those looking to expand their team with skilled professionals while minimizing overhead costs. 

Essential Skills to Look For When Hiring A Real Estate Virtual Assistant 

Hiring a real estate virtual assistant can significantly enhance your operational efficiency, allowing you to focus on closing deals and expanding your real estate portfolio. However, identifying a suitable VA requires a keen understanding of the essential skills that are pivotal for success in the real estate industry.

Here are the technical and soft skills you should prioritize in your search.

Technical Skills

Technical skills are essential for a real estate virtual assistant. These skills ensure they can navigate various software and platforms necessary in the real estate industry.

• CRM Management: Mastery of Customer Relationship Management (CRM) tools is crucial for managing new contacts listings and keeping track of interactions with clients and team members.
• Social Media Management: Effective handling of platforms like Facebook to enhance visibility, generate leads, and engage with potential clients.
• Real Estate Software Proficiency: Familiarity with industry-specific software for listing management, showings coordination, and escrow documentation.
• Email and Calendar Management: Keeping the real estate agent’s inbox and schedule organized, including travel arrangements and meeting coordination.
• Bookkeeping and Document Management: Managing invoices, paperwork, and financial records, crucial for documentation and admin tasks.

Soft Skills

Beyond technical capabilities, soft skills foster productive relationships and ensure seamless operations.

• Communication: Clear and effective interaction with clients, team members, and other stakeholders is essential.
• Time Management: Ability to prioritize tasks and manage time efficiently, offering the real estate agent extra time to focus on sales and client relationships.
• Problem-solving: Navigating through unexpected challenges and finding solutions to keep transactions moving smoothly.
• Attention to Detail: Precisely handling listings, paperwork, and coordination tasks to avoid mistakes and ensure accuracy.
• Adaptability: The real estate market is dynamic; being adaptable ensures they can handle different properties and meet the needs of a diverse clientele.

Interview Questions to Ask When Hiring A Real Estate VA

When hiring a real estate virtual assistant, asking the right questions is crucial to ensure they're a great asset to your team. Here are six key questions:

• What experience do you have with real estate tasks?- This question helps gauge their years of experience and familiarity with specific tasks related to exp realty, sales, or working as a realtor.
• Can you describe your proficiency with real estate software and apps?- Understanding their ability to navigate industry-specific tools is vital for efficiency.
• How do you manage tasks across different time zones, primarily if you're based in the Philippines?- This addresses the potential for time zone challenges and their approach to communication.
• What are your pricing plans, and are there any additional costs?- Discuss financial expectations upfront, including any costs beyond the base pricing, is vital.
• Can you provide examples of how you've supported a real estate or sales team in achieving their goals?- This question seeks specific instances of their contribution to team success.
• Do you offer a free consultation to discuss needs and fit?- A consultation can be valuable to ensure they're the suitable VA, aligning their skills and services with your needs.

Key Takeaway

Selecting the right platform is crucial when hiring a competent real estate virtual assistant. A skilled virtual assistant can significantly streamline your real estate business operations, handling tasks ranging from administrative duties to client communication. This enhances efficiency and allows you to focus on more strategic aspects of your business. 

The impact of a real estate virtual assistant on your business can be transformative. With the right individual handling day-to-day tasks, real estate professionals can dedicate more time to closing deals and expanding their client base. It's about leveraging expertise to optimize business processes, improving productivity and growth.

At Catena, we understand the importance of finding the perfect match for your real estate business needs. Our platform offers access to highly competent virtual assistants and allows you to book a free consultation. You may also explore our resources to ensure you're making the best decision for your business. Let Catena help you navigate the process of hiring a real estate virtual assistant and witness the transformation in your business operations.